Academic Policy FAQ

Academic Warning/Probation Policy

Students are expected to maintain the required GPA for their degree program. Students who receive failing grades or who fail to maintain the required GPA for their respective degree programs will receive formal notice of an academic warning via email from the Office of the Registrar. The notice will also identify the requirements that the student must meet to have their academic warning status removed. The requirements may include repeating failed courses and/or raising the cumulative GPA above the minimum program requirement. A copy of the notice will become part of the student’s permanent file.

The performance of students on academic warning will be reviewed every term. When the academic performance requirements have been met, the student will be removed from academic warning. A formal notice will be sent to the student via email from the Office of the Registrar. A copy of this notice will become part of the student’s permanent file.

Students with multiple failed grades will be subject to academic disqualification. Approval of academic disqualification will be based on factors including, but not limited to, the number of failed grades, the student’s overall past academic performance, the level of academic deficiency, and the student’s probability of achieving satisfactory academic standing within a reasonable time frame consistent with the university policy regarding the maximum time frame for degree completion. Notice of academic disqualification will be sent to students by the Office of the Registrar and will become part of the student’s permanent record. Students who have been academically disqualified may appeal to the program director to continue enrollment.

Administrative Drop Policy

Students are expected to attend all classes for which he/she has registered. Students who fail to attend class and/or fail to make contact with the course faculty (via email or Integrated Campus) during the first two weeks of instruction will be Administratively Dropped — forfeit their place in the class and have their names removed from the class roster. Students will be responsible for 50% of pro-rated tuition for the course(s) and an administrative drop fee of $100/course will be charged. It is the students’ responsibility to drop the class from the student portal according to the drop policy in order to avoid the $100 administrative drop fee.

Administrative drops may affect minimum course load requirements, student financial aid status or other areas. It is the responsibility of the student to meet financial aid requirements, initiate any refund processes and follow university guidelines concerning other obligations that may be affected by the drop.

Drop/Withdrawal Policy

The University expects students to register for classes with the understanding that they will remain in the course for the entire term. However, a student has the right to drop course(s) and/or withdraw from the University at any time. If a student drop from the course of instruction, the University will remit a refund (if applicable) less any non-refundable fees within 30 days following the drop in accordance with the University’s refund schedule.

Grade of Incomplete Policy

An Incomplete (I) is a temporary grade  assigned by the faculty, following request of the student. An incomplete grade is appropriate when circumstances beyond the student’s control, such as illness or necessary absence, have prevented the student from completing the course requirements by the end of the academic term. Only students who have attended the course through more than 60 percent of the term are eligible to receive a temporary incomplete grade. The incomplete grade will be assigned for a maximum of 21 calendar days after the official end date of the term. If the student does not submit the work within the incomplete allowed time, a grade will be assigned for the amount of work the student completed. (60% of completion of the session is: five weeks of Threaded Discussions plus the Case Assignment must be completed). If the faculty decides to allow the student an Incomplete without the 60% completion they have to send an explanation prior to the incomplete assignment to the Provost for approval.

Leave of Absence (LOA) Policy

The literature on higher education studies suggests that students who pursue an uninterrupted course of study have the highest probability for successfully completing their degree programs. These students are also the best performers in their degree program and receive the maximum benefits from their learning experience. Students who have experienced stop-out episodes are clearly performing below the level of their counterparts who engage in continuous learning in their degree program. Furthermore, their probability for completing their degree program is much lower.

In order to maximize the quality of learning experience for our students and maintain the quality and integrity of our academic programs, TUW has adopted the LOA policy below.

Students may request a leave of absence at any time two weeks prior to the first day of the term by submitting a request at TUW Student Portal. Leaves of Absence (LOA) are limited to a maximum of one term of 8 weeks in a 12-month period. Military students may take LOA up to 180 days in a 12-month period due to military necessity (i.e. TDY, TDA, Emergency Leave, Short Notice Movement, etc.). He/she must provide a letter from his/her commanding officer or Education Service Officer (ESO) on service letterhead verifying the military necessity.

Pursuant to the provisions of Title IV of the Higher Education Act, students on federal financial aid are urged to first contact their financial aid advisor regarding the impact of the LOA on their eligibility.

Students who are on leave of absence for no more than one term (Military students may take no more than 180 days of LOA with above mentioned supporting documentation), will retain their current Catalog rights and will not be required to reapply for admission. Students who take LOA beyond one term will lose their Catalog rights and be required to re-apply to the University (exception to military students).

Each student requesting LOA must be registered for the following session after the LOA.

Leave of Absence that is requested during the session must be for extenuating circumstances, such as hospitalization, acute illness, severe family illness or death. Documentation is required in order to receive the LOA.

Please note: Students taking Leave of Absence (LOA) are not considered active enrolled students at TUW.

Minimum Grade Point Average (GPA) Policy

Students are expected to maintain minimum grade point averages (GPAs) in all programs.

Students in the undergraduate (bachelor’s) program must complete each required undergraduate course with a C (2.0) grade or better and maintain an overall GPA of 2.0 or better for all coursework applicable toward the degree.

Students in the graduate (master’s) program must complete each required course with a minimum B- grade (2.67) and maintain a minimum grade point average (GPA) of 3.0 or better for all coursework applicable toward the degree.

Students in the doctoral program must complete each required course with a minimum B grade (3.0) and maintain a minimum grade point average (GPA) of 3.2 or better for all coursework applicable toward the degree.

Refund Policy

Before term starts – 100 percent tuition refund
During Week 1 – 75 percent  tuition refund
During Week 2 – 50 percent tuition refund
After Week 2 – No refund

Unofficial Withdrawal Policy

A student who ceases participation in a course for a period of 14 days without submitting written notification and documentation of Medical or other extenuating circumstances (such as family emergency, military deployment, etc.) will be considered to have unofficially withdrawn from the course. Grade of “WU” (unauthorized withdrawal) will be assigned. The grade of WU is considered an F for GPA calculation. A student who ceases participation in all courses within a term without submitting proper notification will be considered to have unofficially withdrawn from the University. The student will be still responsible for the course tuition.

Note:  Each notification of extenuating circumstances should be reported to the Provost’s Office in writing and with documentation. Following review by the Provost or his/her designee, the request for special consideration will be approved or disapproved in writing.

A student who has not registered for a term without requesting a formal Leave of Absence (LOA) will be considered to have unofficially withdrawn from the institution. Students under these circumstances will be required to go through the re-entry process and will be subject to follow the Catalog in effect at the time of their readmission.

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